Privacy Policy

Last updated: 4th September 2025

This Privacy Policy explains how ERS – Expedite Recruitment Services (“we”, “our”, “us”) collects, uses, and protects your personal information when you use our website expediterecruitmentservices.co.uk (“the Website”) and our services.

We are committed to safeguarding your privacy and ensuring that your personal information is protected. Please read this policy carefully to understand how we handle your data.

1. Who we are

ERS – Expedite Recruitment Services is a recruitment services provider, helping clients and candidates connect effectively.

Contact details:

  • Company name: Expedite Recruitment Services
  • Email: sam.druiff@expediteps.com
  • Address: 35 Southernhay East, Exeter EX1 1NX

For any queries regarding your personal data, please contact us via the email above.

2. Information we collect

We may collect and process the following personal data:

a. Information you provide directly

  • Name, email address, phone number
  • CVs, cover letters, and job application details
  • Business information if you’re an employer
  • Messages sent via contact forms or email

b. Information collected automatically

When you use our website, we may collect:

  • Your IP address and approximate location
  • Browser type, device type, and operating system
  • Pages you visit and time spent on the site
  • Cookies and similar tracking technologies (see our Cookie Policy for details)

3. How we use your information

We process your data for the following purposes:

  • To respond to your enquiries and provide recruitment services
  • To match candidates with job opportunities
  • To communicate updates, offers, and relevant information (with consent where required)
  • To improve our website and user experience
  • To comply with legal obligations and regulatory requirements

4. Lawful bases for processing

Under the UK GDPR, we rely on the following lawful bases for processing your personal data:

  • Contractual necessity – where processing is required to deliver services you’ve requested
  • Consent – where you opt in to receive marketing or share specific data
  • Legitimate interests – such as improving our Website and services
  • Legal obligations – where required by law or regulatory authorities

5. How we share your information

We will never sell your personal data. However, we may share it with:

  • Recruitment clients – if you apply for a role or express interest in opportunities
  • Service providers – such as web hosting, analytics, and email systems
  • Regulatory bodies – if legally required

All third parties are required to handle your data securely and in compliance with data protection laws.

6. International transfers

Some third-party providers (e.g. Google Analytics) may process your data outside the UK or EEA. When this occurs, we ensure adequate safeguards are in place, such as UK-approved Standard Contractual Clauses (SCCs).

7. Data retention

We only keep your personal data for as long as necessary:

  • Candidate information: up to 12 months after last contact unless you request otherwise
  • Client records: up to 6 years to meet accounting and regulatory obligations
  • Marketing data: until you withdraw consent or unsubscribe

8. Your rights

Under UK GDPR, you have the right to:

  • Access the personal data we hold about you
  • Request correction of inaccurate information
  • Request deletion of your personal data (“right to be forgotten”)
  • Restrict or object to data processing
  • Withdraw consent where processing is based on consent
  • Request data portability to another provider

To exercise these rights, contact us at sam.druiff@expediteps.com.

If you’re dissatisfied with our response, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at https://ico.org.uk/.

9. Security of your information

We take appropriate technical and organisational measures to protect your data against unauthorised access, loss, or misuse. While we strive to secure your data, no method of transmission or storage is 100% secure.

10. Marketing communications

We may send you information about roles, opportunities, and services if you’ve opted in. You can withdraw your consent at any time by:

  • Clicking the unsubscribe link in our emails
  • Contacting us at sam.druiff@expediteps.com

11. Links to other websites

Our Website may contain links to third-party websites. We are not responsible for their privacy practices and encourage you to read their policies.

12. Updates to this Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal obligations. Please review this page periodically for the latest version.

13. Contact us

If you have any questions about this Privacy Policy or how we handle your data, please contact us at:

ERS – Expedite Recruitment Services
Email: sam.druiff@expediteps.com
Address: 35 Southernhay East, Exeter EX1 1NX